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Highly Proficient & Experienced Personal / Executive / Virtual Assistant with Multiple Skills
Pavan Kohli
,
Barnet, United Kingdom
Experience
Other titles
Skills
I'm offering
As an accomplished and result-oriented Administrative Professional with over 25 years of leadership / management experience in multiple sectors, I learned that the best way to achieve success was to motivate the resources I had with well-defined objectives and empowerment. Excel at resolving employer challenges with innovative solutions, systems and process improvements that increase efficiency, customer satisfaction and the bottom line. Adept at scheduling meetings, preparing agendas, and following up on action items. Possess strong quantitative problem-solving and prioritisation skills. Highly efficient at preparing well-researched and accurate documents, managing busy calendars, project management and efficiently handling daily office tasks.
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2019 - ?
job
Voluntary Executive Assistant
3R Consortium Ltd.
consultancy specialising in interpreting and translation services
As an Executive Assistant I managed all personal and business affairs on behalf of the Director.
• Translation of audio and video recordings from Punjabi and Farsi to English.
• Preparation of Invoices including expenses.
• Collation of expense receipts on a quarterly basis for VAT returns.
• Collations of accounts payable and accounts receivable at the end of financial year 2018/19.
As an Executive Assistant I managed all personal and business affairs on behalf of the Director.
• Translation of audio and video recordings from Punjabi and Farsi to English.
• Preparation of Invoices including expenses.
• Collation of expense receipts on a quarterly basis for VAT returns.
• Collations of accounts payable and accounts receivable at the end of financial year 2018/19.
Video, Audio
2014 - 2018
job
Office Manager
Toptech Enterprises PVT Ltd.
Malek Group of Companies, Dubai, UAE - trading company specialising in commodities import and export
As an Office Manager, I was responsible for setting up of new offices in Delhi and opening of business bank accounts;
managing all recruitment processes, HR and payroll.
• Assigned title of Additional Director within 6 months with authorised signatory status for all banking and business
matters and part of the Board of Directors.
• Worked closely with the Company Secretary to fulfil the Registrar of Companies formalities.
• Worked closely with teams in Mumbai and Dubai.
• Worked closely with Accounts team to manage all aspects internal and external audit and other statutory requirements.
• Negotiated a personalised system of fast turnaround of credits to the company's bank account with Bank Managers.
• Assisted in achieving a turnover of over £7m in the last three financial years.
As an Office Manager, I was responsible for setting up of new offices in Delhi and opening of business bank accounts;
managing all recruitment processes, HR and payroll.
• Assigned title of Additional Director within 6 months with authorised signatory status for all banking and business
matters and part of the Board of Directors.
• Worked closely with the Company Secretary to fulfil the Registrar of Companies formalities.
• Worked closely with teams in Mumbai and Dubai.
• Worked closely with Accounts team to manage all aspects internal and external audit and other statutory requirements.
• Negotiated a personalised system of fast turnaround of credits to the company's bank account with Bank Managers.
• Assisted in achieving a turnover of over £7m in the last three financial years.
Audit, Recruitment, Banking, Turnaround, Office, Audit, Processes, UP, Manager
2013 - 2014
job
Executive Assistant to Group General Manager
Malek Group of Companies.
UAE - trading company specialising in commodities and oil and gas
As an Executive Assistant, I was responsible for handling all personal and business affairs for the Group General Manager.
• Assisted the Group General Manager with Trade Finance, Sourcing and Banking.
• Assisted new and existing trade with offices in Dubai, China, Oman, Georgia, India, Germany, Hong Kong, Singapore,
Mauritius, London and Kuala Lumpur.
• Assisted the Group General Manager with all personal and business matters, e.g. diary management, travel management,
minute taking and general correspondence.
As an Executive Assistant, I was responsible for handling all personal and business affairs for the Group General Manager.
• Assisted the Group General Manager with Trade Finance, Sourcing and Banking.
• Assisted new and existing trade with offices in Dubai, China, Oman, Georgia, India, Germany, Hong Kong, Singapore,
Mauritius, London and Kuala Lumpur.
• Assisted the Group General Manager with all personal and business matters, e.g. diary management, travel management,
minute taking and general correspondence.
Management, Finance, Sourcing, Banking, China, Oil and Gas, Manager
2007 - 2013
job
Executive Assistant
Katian Ltd.
Virtuality Assist - professional business services
• Provided administrative support virtually and on site to the charitable sector, private businesses and students.
• Clients included Helen Bamber Foundation, Freedom for Torture Charity, NP Bookkeeping & Accounting, Katian Ltd,
Acorn Movers and Kath's Keying Services Ltd.
• Achieved tasks such as bookkeeping, interpreting, marketing, credit control, client relationship management,
transcribing, data entry, typing and website design.
• Provided administrative support virtually and on site to the charitable sector, private businesses and students.
• Clients included Helen Bamber Foundation, Freedom for Torture Charity, NP Bookkeeping & Accounting, Katian Ltd,
Acorn Movers and Kath's Keying Services Ltd.
• Achieved tasks such as bookkeeping, interpreting, marketing, credit control, client relationship management,
transcribing, data entry, typing and website design.
Marketing, Design, Management, Website, Support, Bookkeeping
2006 - 2007
job
Admin Manager of Legal Secretaries and HR Functions
Clifford Chance LLP.
Williams Lea Ltd - recruitment consultants for leading law firms
• Assumed management of three Workflow Supervisors and a team of 50 legal secretaries across 10 floors.
• Managed all aspects of team and HR management.
• Dedicated to the development of team members as identified in the Professional Development Plans.
• Given responsibility for finalisation of projects, eg business continuity planning and software upgrades.
• Formulated and assisted with the collation of analysis and statistics for monthly presentation to the senior partners.
• Assumed management of three Workflow Supervisors and a team of 50 legal secretaries across 10 floors.
• Managed all aspects of team and HR management.
• Dedicated to the development of team members as identified in the Professional Development Plans.
• Given responsibility for finalisation of projects, eg business continuity planning and software upgrades.
• Formulated and assisted with the collation of analysis and statistics for monthly presentation to the senior partners.
Management, Recruitment, Statistics, Workflow, Development, Software, Manager
2002 - 2006
job
Head of Administration, HR Functions and Office Services
Southwark College.
further education college
Administration, Office
1996 - 2001
job
Office Manager and PA to Chairman
PR3 Consultancy Ltd.
well established management consultancy
Management, Office, ON, Manager
1994 - 1996
job
Office Manager and Project Coordinator, Business Services
Le Meridien Hotel.
business centre in a 5-star hotel
Coordinator, Office, Manager
1991 - 1994
job
Secretary
Centre for Higher Education Studies.
largest higher education university in London
My education
n/a
Unspecified, Project Management
Unspecified, Project Management
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